Executive Assistant - Legal

Position: Executive Assistant - Legal Office: CUPE Local 401 Wage: $35.94/hr Job Type: 20hrs a week Job Summary: The Executive Assistant contributes to the effective operation of the CUPE Local 401 office through the efficient and accurate handling of office and administrative duties, including those of a confidential nature. This position supports the Local's Executive, committee chairpersons and trustees as well as providing delivery of services and information to the general membership and the public. Duties and Responsibilities: * Creation and management of paper and electronic Grievance case Gathers information from appropriate Executive members and job stewards to maintain proper grievance workflow and tracking Maintains a detailed report of grievances received, status and resolution. * Case law * Assists the President and Executive by performing routine administrative tasks including maintaining office procedures, producing a variety of documents, correspondence, agenda, minutes and Organizes meetings, schedules appointments and makes arrangements for travel, accommodations, and registrations. * Acts as the main receptionist by greeting members of the public, screening telephone calls, relaying messages and providing information and assistance to Executive members and others as * Directs queries and concerns to the appropriate committee or Executive * Opens, screens and distributes incoming * May on occasion be required to process vouchers and corresponding cheques, or complete basic forms from time to * Establishes and maintains an effective records management Provides assistance and support to Executive members f or accessing records as required. * Prepares, files and maintains a variety of records, minutes, lists, reports, contracts and * Arranges refreshments for meetings asrequired. 11. Distributes all meeting notices. * Duplicates, sorts, collates, staples and distributes * Operates various office * Performs other assigned duties, which are within the area of knowledge and skills required by the job description * Considerable knowledge of accounting practices and applications as well as experience using accounting computer Required Abilities and Skills * Broad knowledge of computer software applications including word processing, spreadsheet and database programs and Sharepoint * Knowledge of basic accounting * Broad knowledge of records management including e-filing. * Ability to plan, prioritize and organize his/her duties and be self- , * Ability to work with minimal * Ability to deal tactfully with the membership and the general * Ability to pay attention to Required Training and Experience * Minimum of grade 12with some post-secondary administrative assistant courses to the completion of a one-year certificate or equivalent. * Minimum 1year Legal Office Assistant Certificate * Minimum two years' experience as an administrative assistant. Keyboarding at a minimum of 50 W.P.M. * Computer training and experience with various computer programs including Microsoft Word, Excel, Access, PowerPoint, Sharepoint, Mail Chimp. * Must be eligible to be bonded.Reporting Relationship Reports directly to the President of the Local. Send the cover letter and resume to cupe401@cupe-401.com The job posting deadline ends March 10th,2024. Company: CUPE Local 401 Salary: $35.94/hr Contract: PERMANENT